Privacy Policy

Last updated: March 15, 2025

At BrainyCognit, we understand that your privacy matters. This policy explains how we collect, use, and protect your personal information when you use our testing process improvement services.

We've written this in plain language because we believe you shouldn't need a law degree to understand what happens with your data. If something isn't clear, just ask us.

Information We Collect

We collect information in several ways when you work with us:

Contact Information

Your name, email address, phone number, and company details when you reach out to us or request our services.

Project Data

Information about your testing processes, software systems, and technical requirements necessary to provide our services.

Website Usage

Basic information about how you use our website, including pages visited and time spent, collected through standard web analytics.

Communication Records

Records of our conversations, emails, and meetings to ensure we provide consistent and effective service.

How We Use Your Information

We use your information to provide and improve our testing process improvement services:

  • Delivering consulting services and technical support
  • Communicating about project progress and updates
  • Invoicing and processing payments
  • Improving our service quality based on your feedback
  • Sending relevant updates about our services (you can opt out anytime)
  • Complying with legal requirements in Taiwan

We never sell your personal information to third parties. Your data is used solely to provide you with better service and fulfill our business relationship.

Information Sharing

We share your information only in these specific circumstances:

Who We Share With What Information Why We Share It
Service Providers Contact and project information To deliver technical services and support
Payment Processors Billing information To process payments securely
Legal Authorities As required by law To comply with legal obligations
Business Partners Project-relevant data only When jointly providing services with your consent

We require all third parties to protect your information with the same level of care we do. They can only use your data for the specific purposes we've outlined.

Your Privacy Rights

You have several rights regarding your personal information:

Access Your Data

Request a copy of all personal information we have about you.

Correct Inaccuracies

Ask us to fix any incorrect or incomplete information.

Delete Your Data

Request deletion of your personal information, subject to legal requirements.

Limit Processing

Ask us to stop processing your data in certain circumstances.

Data Portability

Receive your data in a commonly used format to transfer elsewhere.

Object to Processing

Object to how we process your information for specific purposes.

To exercise any of these rights, contact us using the information at the bottom of this page. We'll respond within 30 days and verify your identity before processing your request.

Data Security

We protect your information using industry-standard security measures:

  • Encrypted data transmission using SSL/TLS protocols
  • Secure servers with regular security updates and monitoring
  • Limited access to personal data on a need-to-know basis
  • Regular backup procedures to prevent data loss
  • Employee training on privacy and security best practices
  • Incident response procedures for any security breaches

While we implement strong security measures, no method of transmission over the internet is 100% secure. We continuously monitor and improve our security practices to protect your information.

Data Retention

We keep your information only as long as necessary:

  • Active client data: Retained during our business relationship plus 3 years
  • Project documentation: Kept for 5 years for quality assurance and legal compliance
  • Financial records: Maintained for 7 years as required by Taiwan tax law
  • Marketing communications: Until you unsubscribe or request deletion
  • Website analytics: Anonymized after 2 years

When we no longer need your information, we securely delete or anonymize it. Some data may be retained longer if required by law or legitimate business interests.

International Data Transfers

Your information is primarily stored and processed in Taiwan. If we transfer data internationally, we ensure appropriate safeguards are in place:

  • Using service providers with adequate data protection standards
  • Implementing standard contractual clauses for data protection
  • Ensuring compliance with applicable privacy laws
  • Notifying you of any significant changes to data storage locations

Cookies and Website Technology

Our website uses cookies and similar technologies to improve your experience:

  • Essential cookies for website functionality and security
  • Analytics cookies to understand how visitors use our site
  • Preference cookies to remember your settings

You can control cookies through your browser settings. Disabling certain cookies may affect website functionality. We don't use cookies for advertising or tracking across other websites.

Changes to This Policy

We may update this privacy policy to reflect changes in our practices or legal requirements. When we make significant changes:

  • We'll update the "Last updated" date at the top of this page
  • We'll notify existing clients via email about major changes
  • We'll post notices on our website about important updates
  • We'll give you time to review changes before they take effect

We encourage you to review this policy periodically to stay informed about how we protect your information.

Questions About Privacy?

We're here to help with any privacy-related questions or concerns. Contact us anytime:

Phone: +886 3 317 2882
Address: No. 50, Daren Rd, Dayuan District, Taoyuan City, Taiwan 337